responsibilities of the Recorder's Office are to receive real property
documents for filing and to maintain an index to the reproductions of
all previously filed documents. These responsibilities apply to both
Abstract and Registered (Torrens) property located in Aitkin County.
Examples of common documents include Deeds, Contracts, Mortgages, and
Satisfactions, but many other types of documents that reference real
property are also filed.
responsibilities of the Recorder's Office include the retention of Vital
Statistics (birth and death records) on persons who were born or died in
Aitkin County. The office can also issue Birth and Death Certificates
filed in other Minnesota counties provided the subject was born after
1935 or died after 1997. Other types of information that may be found in
the Recorder's Office are original Plat Maps, State and Federal tax
liens, Veteran Service Discharge records, and Notary Public Commissions.
Contact the office
for more information on anything listed above. The Recorder's Office is
located on the main floor of the Courthouse between the Treasurer's
Office and the Land Department. If you wish to file a document, please
refer to the Recording Checklist and Document Standards below; if you
are still unsure, seek competent legal guidance. Office staff cannot
answer legal questions or draft documents.
County Recorder: Diane Lafferty
209 2nd St NW, Room 205
Aitkin, MN 56431
New 2013 Plat Books
Plat Books are available for $40 picked up at the
To have a Plat Book mailed to you,
please send your name,
address, and a check for $45 made out to:
Aitkin County 4H
Mail your request to:
Aitkin County 4H Council
217 2nd St NW Room 134
Aitkin, MN 56431
Effective July 1, 2011
The Aitkin County Recorder will no longer be a Satellite Office to file
Legible Notary Seal
Notary Commission Expire Date
Marital status must be of the form: "A Single Person",
Wife", "Divorced and not remarried", "Widowed and not remarried", etc.
Marital status of only "Married" is ambiguous and unacceptable.
Full Legal Description (Tax Statements use BRIEF legal descriptions
and are not sufficient.)
Draftsman Statement - Include name & address
Recording fees ($46 per document* - Payable to Aitkin County Recorder)
*some exceptions may apply.
White-out is unacceptable and may prevent accurate digital
reproduction of document.
When a document is delivered for recording please note the following
(preferably on your cover letter):
Telephone number in case there are questions
Address of where to return document (original document is returned
after recording process; Abstract documents usually take about two
weeks, Torrens documents take longer depending on workload)
Whether document is to be recorded in "Abstract" or
Specific recording order if multiple documents are being filed.
Contact office before mailing Torrens documents, there may be
To ensure same day recording, deliver documents as early as possible
or call ahead.
- Documents received after 1 p.m. may be filed the next business day
unless prior arrangements are made.
State Deed Tax included (purchase price times .0033
- Payable to
Aitkin County Treasurer)
Completed Certificate of Real Estate Value (CRV) or Electronic CRV
number noted on document.
If applicable, statement regarding "Total consideration for this
transfer is $500 or less." (State Deed Tax in this case will be the
minimum of $1.65)
Tax Statement: Include name & address of person to receive the Tax
All delinquent taxes must be paid before a property can be
If split in tax parcel - all current taxes must be paid and split must
be previously approved.
Completed Well Certificate and $50.00 fee (payable to Aitkin County
Recorder) OR one of the statements that apply:
"The Seller certifies that the seller does not know of any wells
on the described real property."
OR "I am familiar with the property described in this instrument
and I certify that the status and the number of wells on the
described real property have not changed since the last
previously filed well disclosure certificate."
Correction Documents (Need to have new signatures, new
acknowledgements, and a correction statement.)
Mortgage Registration Tax included (Mortgage amount times .0023
Payable to Aitkin County Treasurer)
Aitkin County does NOT have a conservation fee.
Minnesota Statutes (as of July 31, 2014)
507.093 STANDARDS FOR DOCUMENTS TO BE
RECORDED OR FILED
The following standards are imposed on
documents to be recorded with the county recorder or the registrar
of titles other than by electronic means as provided in section
- The document shall consist of one or more individual sheets
measuring no larger than 8.5 inches by 14 inches.
- The form of the document shall be printed, typewritten, or
computer generated in black ink and the form of the document
shall not be smaller than 8-point type.
- The document shall be on white paper of not less than
20-pound weight with no background color or images and, except
for the first page, shall have a border of at least one-half
inch on the top, bottom, and each side.
- The first page of the document shall contain a blank space
at the top measuring three inches, as measured from the top of
the page, and a border of one-half inch on each side and the
bottom. The right half of the blank space shall be reserved for
recording information and the left half shall be reserved for
tax certification. Any person may attach an administrative page
before the first page of the document to accommodate this
standard. The administrative page may contain the document
title, document date, and, if applicable, the grantor and
grantee, and shall be deemed part of the document when recorded.
- The title of the document shall be prominently displayed at
the top of the first page below the blank space referred to in
clause (4), or on the administrative page.
- No additional sheet shall be attached or affixed to a page
that covers up any information or printed part of the form.
- A document presented for recording must be sufficiently
legible to reproduce a readable copy using the county recorder's
or registrar of title's current method of reproduction.
508.82 REGISTRAR OF TITLES' FEES
Subd. 2.Variance from standards. A document should conform to the
standards in section 507.093, paragraph
(a), but should not be rejected unless the document is not
legible or cannot be archived. This subdivision applies only to
documents dated after July 31, 1997, and does not apply to Minnesota
uniform conveyancing blanks on file in the office of the
commissioner of commerce provided for under section 507.09,
certified copies, or any other form provided for under Minnesota